Dashboard
Live classroom overview for the selected day.
Important Alerts
Recent Activity
Search, manage, and update student profiles.
Archived Students
Restore students, view historical reports, or permanently delete archived records.
Student Profile
Review student details before logging or opening reports.
Rewards
Positive points and recognition.
Rewards Help
Learn how Positive Points work and how to enable them for a site.
Positive Points can be enabled in Admin → Site Settings.Log BehaviorSelect a student to begin logging.
Quick Log Mode
No student selected
Showing favorites and today’s entries for fast classroom logging.
Missed Instruction Minutes-
Total Minutes-
Interval
7:40 AM - 8:10 AM
Behavior Incidents
Favorites first. Expand for the full list.
View All Behaviors
All behaviors
Positive Behaviors
Favorites first. Expand for the full list.
View All Positive Behaviors
All positive behaviors
Interventions
Favorites first. Expand for the full list.
View All Interventions
All interventions
Work Completion Academic task details
Health / Daily Needs Bathroom and nurse visit logs
Bathroom Break Log
Saved to this selected interval
Nurse Visit Log
Saved to this selected interval
Additional Details Optional context fields
Staff Involved
Today’s Entries
0 entries
Daily Entries
Entries saved for the selected day.
Weekly Patterns
Behavior totals grouped by week for the selected month.
Monthly Patterns
Behavior totals and monthly pattern percentages for the selected month.
Report Month controls report totals. Trend Graph Range controls graphs only.
Report Presets
Choose a meeting-ready report layout, then adjust sections below if needed.
Custom
Meeting Report Builder
Create a focused report for meetings.
Private details may include sensitive notes. Use only when the report audience should see them.
Include Sections
Report Preview
Review the document below before printing, sharing, or exporting.
Export Actions
For clean reports: Open More Settings in the print dialog and turn OFF Headers and Footers.
Meeting Report
Clean parent, IEP, SST, and behavior review summary.
For clean reports: Open More Settings in the print dialog and turn OFF Headers and Footers. This removes the website URL, browser date, and browser title.
Admin
Manage users, sites, permissions, and platform setup.
Setup
Primary setup tools
Sites
Site Settings
Set the program template, active tracking modules, and report layout for each site. These settings are stored now and will power custom layouts later.
Behavior Categories
Uncategorized / Other Behaviors
School Year Management
Set the current school year and run a manual end-of-year rollover. This does not delete historical data.
School Sessions
Manage regular school years, summer school, intersessions, and custom sessions without deleting historical data.
Bell Schedules
Manage site and session-specific bell schedules. Changes affect future schedule selection and do not delete or rewrite historical logs.
Access & Permissions
Staff, students, and role safety
Access Audit
Owner-only preview of user site access, student visibility, enabled modules, and configuration warnings. This does not impersonate another user or change permissions.
Permission Audit
Owner-only review of user, site, and student access. This screen is read-only and does not change roles, assignments, or permissions.
Staff Caseload Manager
Owner-only assignment workspace for reviewing staff caseloads and student teams. Saves require confirmation and audit logging.
Access Requests
Owner-only review of staff requests. Approving requires confirmation and creates or updates user access; requests do not auto-grant access.
Invite User
Pre-create an invited user record before login. This does not send email automatically.
Student Assignments
Platform Health
Launch, backup, usage, and data safety
Launch Readiness
Owner-only testing center for reviewing users, access, modules, reports, mobile readiness, and safety reminders before inviting staff.
Data Backup / Export
Owner-only export of ObserveTrack setup, users, sites, students, and records. This is export-only and does not restore, import, or change data.
Data Retention
Review archive rules and historical record settings. This area is non-destructive and does not delete student data.
Performance / Read Check
Owner-only read and listener diagnostics. This uses data already loaded in the browser and does not grant access or change permissions.
Usage / Cost Monitor
Review estimated reads, writes, listeners, and heavy screens. These app-level estimates do not include student names, notes, or report contents.
Data Quality
Owner-only setup review for sites, users, students, and program-specific requirements. This only reports issues; it does not auto-fix or change permissions.
Billing / Subscriptions
Owner-only subscription foundation. These settings are warnings and planning fields only; billing status does not change access, logging, students, or reports.
Testing & Support
QA, release checks, and staff feedback
QA Testing
Run manual tests and track bugs before launch. This is localStorage-only and does not change student data.
Release Checklist
Owner-only local checklist for version, cache, QA, mobile, permissions, and deploy readiness checks.
Feedback Inbox
Review locally saved feedback and bug reports. This first version does not read or write Firestore feedback records.
Data Retention / Archive Rules
Owner-only archive guidance, retention settings, and historical record review.
QA Testing
Owner-only manual test matrix and local bug tracker.
Release Checklist
Review these items before deploying a new ObserveTrack version.
About ObserveTrack
Student data collection built for educators.
ObserveTrack is a student data collection platform designed to help educators document observations, behavior, interventions, attendance, and student progress in one centralized location.
Built for the classroom
Built by an experienced special education teacher, ObserveTrack was created to simplify the process of collecting meaningful student data while reducing paperwork and improving access to actionable information.
Designed for
- Teachers
- Special Education Teachers
- Paraeducators
- Behavior Specialists
- School Counselors
- Administrators
- MTSS and Intervention Teams
Key Features
- Student Observation Tracking
- Behavior Data Collection
- Attendance Monitoring
- Intervention Documentation
- Progress Monitoring
- Data Reports and Analytics
Mission Statement
Our mission is to simplify student data collection so educators can spend less time managing paperwork and more time supporting students.
Why ObserveTrack?
ObserveTrack was built by an educator who understands the challenges of collecting accurate student data while managing the daily demands of a classroom. The platform is designed to be practical, efficient, and focused on supporting better outcomes for students.
Ownership
ObserveTrack is currently owned and operated by The Cut Creations LLC.
Privacy Policy
Professional privacy placeholder
This placeholder policy is provided for ObserveTrack review and customization.
Data Collection
ObserveTrack may collect account information, student observation data, behavior entries, attendance records, intervention notes, and report data entered by authorized users.
Data Storage
Application data is stored using Firebase services configured for ObserveTrack. Authorized users are responsible for using approved accounts and protecting login access.
Data Ownership
ObserveTrack does not own school student data. Each school site controls its own student data and authorized access.
User Responsibilities
Users are responsible for entering accurate information, maintaining confidentiality, and following applicable school, district, state, and federal privacy requirements.
Student Privacy
ObserveTrack is intended to support confidential student data collection. Users should avoid sharing access with unauthorized individuals and should follow all required student privacy policies.
Contact Information
Questions about privacy may be directed to thecutcreations@gmail.com.
Terms of Service
Professional terms placeholder
These placeholder terms are provided for ObserveTrack review and customization.
Acceptable Use
ObserveTrack should be used only for lawful educational, documentation, and student-support purposes by authorized users.
User Accounts
Users are responsible for maintaining secure access to their accounts and for ensuring their account is not shared with unauthorized individuals.
Intellectual Property
ObserveTrack, related designs, workflows, branding, and platform materials are owned by The Cut Creations LLC unless otherwise stated.
Limitation of Liability
ObserveTrack is provided as a data collection and progress monitoring tool. Users remain responsible for professional judgment, documentation practices, and compliance requirements.
Contact Information
Questions about these terms may be directed to thecutcreations@gmail.com.
Contact
ObserveTrack Support
For support, product questions, or account assistance, contact the ObserveTrack team.
ObserveTrack Support
Owned and operated by The Cut Creations LLC.
Help / User Guide
ObserveTrack Help Guide
Quick steps for logging, reviewing, and reporting student data.
Privacy / FERPA Reminder
Privacy / FERPA Reminder
Guidelines for protecting student information while using ObserveTrack.
Student Data Is Confidential
ObserveTrack may contain confidential student information. Treat all student names, notes, reports, logs, and summaries as private information.
Use Approved Accounts
Use your approved school or work Google account when possible. Do not share your login with anyone else.
Access Is Role-Based
Users should only view students and sites they are assigned to. If you can see a student or site you should not have access to, notify the ObserveTrack owner or site administrator.
Sharing Reports
Only share reports with authorized staff, guardians, or team members who have a legitimate educational reason to review the information.
Screenshots and Public Sharing
Do not post or share screenshots that include student names, behavior data, notes, reports, or other identifying information.
Notes and Private Details
Staff notes may include sensitive context. Use professional, factual language. Avoid unnecessary personal opinions.
Exports and Backups
Exported files may contain confidential student information. Store downloaded files securely and do not upload them to public locations.
District / School Policies
ObserveTrack is a documentation tool. Always follow your school, district, county office, or agency policies for student records, privacy, and data sharing.
Not Legal Advice
This page is a privacy reminder and does not provide legal advice or guarantee compliance with any law or policy.
What To Do If Access Looks Wrong
If you believe your account has incorrect access, contact the ObserveTrack owner or your site administrator. Do not continue viewing student data you should not access.
No Access Assigned Yet
Your account is signed in, but ObserveTrack access has not been assigned. Contact your site administrator or ObserveTrack owner.
Before sharing or exporting data, confirm:
- I selected the correct student.
- I selected the correct date range.
- I removed sections that are not needed.
- I am sharing only with authorized people.
- I am storing exported files securely.
Admin Privacy Checks
- Review Permission Audit regularly.
- Review Launch Readiness before adding new users.
- Archive inactive students instead of deleting records.
- Export backups securely.
- Confirm staff access after role changes.